2 Minute Tip – How To Only Check Email Once A Day

check email

Email can be a quagmire that has, in the past, actually brought me out in a cold sweat.

For real.

Vowing to not fear my inbox again – after all, I am THE BOSS and I needn’t fear other people’s agendas, right?! – I set myself the target that I would only check email once a day, and process it all in one go. Probably with an espresso to help me.

The result? More Shit Gets Done.


I can concentrate, focus, and be in the moment on what I am working on.

Here is what works for me:

Sanebox rocks my world and makes seeing emails when you actually need to read them easier.

If you have a gazillion subscriptions, roll them all up in Unroll.me, and save yourself some sanity. Browse through when you want to check in on promos, offers, blogs etc.

Boomerang for Gmail allows you to send an email in the future, so you can manage the expectations of your clients and colleagues.
No-one need ever know that you are writing a blog at 4am, fried with insomnia.

Use an autoresponder to let people know that you check your emails once a day, plus info on how to reach your VA if you have  one where to find you on social media, and to set some expectations in place around how you deal with your inbox. If you are always a super fast ninja responder, people will come to expect that, so slooooow down and step away from the inbox.

Use a 3 liner emails where possible. The gorgeous Alexandra Franzen explains how to make emails super effective and beautiful, so I will let her do the talking.

If you like to have fun while you process emails, The Email Game gamifies your inbox processing to add some timed and point scoring fun to the job in hand.

This is the most useful inbox management system I have ever found, and I implement it with all the above.

So, could you, WOULD you check your emails once a day? How would it make you feel? Would you have FOMO?

Let me know, baby.

Stay super,





Jo Gifford

My work is about helping people work in smarter, creative ways + getting their message out to the world via killer content—blogs, copy, images + social. I am a designer, writer, blogger, mentor, author, creativity addict + prolific geek. You could call it a portfolio career of multi-potential multi-passions. I call it being me.
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